Professional Emailing 101

 When sending an email in a professional setting, using the appropriate tone, structure, and language is essential. Below, I will outline 3 resources to help you become a pro-emailer. 

1. The image above is a great example of using the correct formatting for a business-related email. The subject line is not vague, and it includes a proper salutation and send-off. The paragraph structure is succinct and has spaces for clarity. This simple formula can greatly elevate your emailing skills.

2. https://www.scienceofpeople.com/professional-email/ 

This article is my favorite resource I have come across so far! Its tips are highly detailed, down-to-earth, and there are great examples of what to do and what not to do. Tips #5 and #15 are my favorites. Check it out!

3. https://youtu.be/1XctnF7C74s?si=0glFgrkhpF8dEs5u

This Youtube video created by Harvard Business Review discusses the "unspoken" rules of professional emailing along with tips to make emailing a more efficient task. Did you know that there is a setting in Gmail that allows you to un-send an email up to 30 seconds after it has been sent? Click the video link to learn more.

Example of Professionally Written Email:

To: [AllStaff@gmail.com]

Subject: Enhancing and Streamlining Professional Emails

Good morning team!

When reading staff emails I have noticed that there is an opportunity to improve the tone and professionalism in a way that will make emailing much more beneficial for everyone involved. I have assembled a handy outline below to help guide you within the framework of our new emailing standards.

1.Professional tone: Use formal, polite language without slang, jarrgon, or emojis. Double check your grammar, spelling, and punctuation prior to sending.

2.Be Brief and Clear: Use the subject line to your advantage and label appropriately. Break up large chunks of text to improve readability like I am in this email. Provide only essential context and be concise. 

3.Cc and Bcc: Cc is for sharing emails with recipients who can see each others email addresses whereas Bcc is for sharing an email with multiple people who you do not wish to have access to each others email addresses. Both should only be used when necessary to avoid cluttering inboxes. 

4. Sign-offs: Summarize the purpose of your email and state what action you need the recipient to take. Add you name, title, and contact information at the conclusion of every email.

By adhering to these steps, we can be certain that our emails reflect our professionalism. Please reach out to me with any questions or concerns!

Best,

Girl Boss

CEO

Contact Info